Statement of general policy

  • To provide adequate control of the health and safety risks arising from Club  activities
  • To provide and maintain safe facilities and equipment
  • To ensure all members and volunteers are competent to do their tasks and to give them adequate guidance and training if necessary. For Field trips, Leaders will be provided with guidance notes.
  • To prevent accidents
  • To maintain safe and healthy meeting conditions, and abide by the Health & Safety policies of venues where our meetings may be held
  • To protect the personal data of Members
  • To ensure compliance with relevant applicable legislation including the safeguarding of Children and Vulnerable Adults
  • To provide equal opportunities for all members regardless of race, colour, nationality, religion, ethnic or national origins, age, gender, marital status, sexual orientation or disability.
  • To review and revise this policy as necessary at regular intervals



Overall and final responsibility for health, safety and safeguarding is that of the Council as Trustees of the Club. Day to day responsibility for promoting and liaising on health and safety related matters is delegated to the named Health and Safety officer (HSO)


Field Trip Leaders as assigned each year are responsible for ensuring that all participants are aware of the health and safety measures laid down for Field Trips and that an appropriate Risk Assessment is carried out in advance of the Event, using a recognised Risk Assessment methodology.


Individual members and volunteers also have a legal responsibility to take care of the health and safety of themselves and others and to comply and support the implementation of this policy. Members and volunteers should –

  • co-operate with Leaders on health and safety matters;
  • not interfere with anything provided to safeguard their health and safety;
  • take reasonable care of their own health and safety; and
  • Report all health and safety concerns to an appropriate person (as detailed in this policy statement).


Health and safety risks arising from our activities

During Club meetings, the Venue is responsible for ensuring the fire risk assessment is undertaken and implemented, escape routes are checked, fire extinguishers are maintained and checked, alarms are tested and emergency evacuation tested. The HSO will liaise with the Venue for any concerns, and to ensure members are aware of any relevant changes to the Venue policy


For Field Trips, appropriate Risk Assessments using reasonable Risk Assessment tools will be undertaken in advance of any Field Trip, including those repeated during the year or annually, to ensure changes in conditions are captured. Risk Assessments shall be carried out by the nominated Field Trip Leader. The findings of the risk assessments will be reported to the Health and Safety Officer. The Field Trip leader will be responsible for identifying actions to minimize risks identified and for ensuring the action required is implemented.


An example risk assessment form is attached to this policy at Appendix B. A list of some previously identified hazards with the associated risks and suggested actions is attached at Appendix C for guidance.


Information, instruction and supervision

Health and safety advice is available from the Health and Safety Officer. Guidance of new members/ volunteers will be arranged by the HSO or the Field Trip designated leader. An example guidance document is attached at Appendix A.


Accidents, first aid

It is the responsibility of the Health and Safety Officer, or a nominated deputy, to ensure health and safety at the  Meeting venue. If not at a meeting, the HSO should advise the President and agree a nominated person to act as deputy.


On Field Trips, the walk leader may arrange for a first aid kit to be available. The Leader shall be classed as the Appointed Person in case of any incidents. A sealed first aid kit can be obtained from the Secretary by arrangement prior to a field trip.


If the field trip is attended by more than 25 people it is recommended that a designated first aider is appointed and made known to those attending. Although no formal first aid training is required, the carrying of a suitable first aid kit and a basic understanding of first aid is needed.


All accidents and cases of work related ill health are to be recorded in the accident book. The book will be kept by the Health and Safety officer.



To check our meeting conditions, and ensure our safe practices are being followed, we will operate within the guidelines of this policy and the Health and Safety Officer will conduct regular checks to ensure that this is being carried out. The Health and Safety Officer will also be responsible for investigating any accidents.



Members should treat each other with respect. They should also show respect to any visitors or event participants whether adults, children or young people.


As a Member organization, DTNFC will not discriminate against any person based on race, colour, nationality, religion, ethnic or national origins, age, gender, marital status, sexual orientation or disability. An Equal Opportunities Statement is contained at Appendix D.


In accordance with this policy DTNFC shall comply with current legislation regarding the Safeguarding of Vulnerable Adults and Children where applicable.


Vulnerable Adults

It is not expected that any DTNFC member will have regular or unsupervised contact with Vulnerable Adults. In the event that Vulnerable Adults attend winter meetings or participate in Field trips, Members should be aware of the guidelines contained in Appendix E. Should Members have any concerns surrounding the identification, handling or abuse of Vulnerable Adults they should speak to the President or a member of Council for assistance.

Protection of Children

DTNFC welcomes Junior Members and organizes or participates in events open to Children. The aim of the Protection of Children section is avoid regular or unsupervised contact with children and young people. The Junior Section is only open to young people over the age of 16.


Any children attending events should be accompanied and supervised by a parent or other designated responsible adult. DTNFC will take responsibility for ensuring the location is as safe as reasonably practicable by adopting the Health & Safety methodology stated in this overall Policy


For information for Members, some guidance notes on Child Abuse are contained in Appendix F. Should Members have any concerns surrounding the issues of child abuse they should speak to the President or a member of Council for assistance.


Protection of Data

DTNFC treats member privacy seriously and aims to comply with the relevant UK Legislation, most recently the General Data Protection Regulations (GDPR). Personal data will be used solely by DTNFC for Club purposes and shall not be passed to any third parties.


Once a year the Council will meet to discuss the extent to which practice conforms with the content of the policy. No later than three years following adoption of the policy, Council will meet to discuss whether the policy needs revising in the light of any new health and safety legislation and best practice advice.